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Booking & Offer Flow: from inquiry to signature
Digital exhibitor booking for trade show organizers: exhibitors book their booth space themselves through your booking form, including products, data forms and digital signature. Send offers with a concrete booth position in minutes and track every deal from the first inquiry to the confirmed booking.
- Freely configurable booking forms
- Booth position in the offer
- Data & billing details
- Pre-filled forms and one-page offers
Exhibitor Portal: from booking to show opening
A dedicated exhibitor portal for the entire show preparation: your exhibitors complete tasks with deadlines and approvals, design their booth in the layout editor and book add-on services in the shop. Your team sees at any time how far along each exhibitor is.
- Tasks with approval process
- Layout editor for booth spaces
- Shops for add-on services
- Automatic reminders before and after the deadline
Floor Plan Designer: from CAD import to sold floor space
Floor planning for trade show organizers directly in the browser: import CAD plans, draw booth spaces with automatic price calculation and place exhibitor inquiries via drag and drop. Export the finished floor plan as a PDF or CAD file, or embed it interactively on your website.
- CAD import with layer structure
- Automatic price calculation
- Placement via drag and drop
- PDF, SVG, PNG or CAD with freely selectable layers
Rebooking: sell the following year at the live show
Sell the following year at the live show: duplicate the floor plan into the new event with spaces pre-reserved for your returning exhibitors, and every rebooking offer comes pre-filled from existing data. Exhibitors book bindingly at the rebooking booth together with your sales team or on their own in the exhibitor portal.
- Duplicate the floor plan, pre-reserve spaces for returning exhibitors
- Pre-filled rebooking offers
- Binding booking with digital signature
- Logo appears on the live floor plan after signing
CRM: the foundation of your exhibitor business
A lean CRM as the foundation of your exhibitor business that all trade show features build on: companies and people as contacts, leads and deals in pipelines with custom stages. Fairoo doesn't replace your existing CRM, contacts and deals sync in both directions.
- Companies & people as contacts
- Pipelines with custom stages
- Email & calendar sync
- Two-way sync with your existing CRM
ERP: products, packages and inventory for your trade show
Show-specific products, packages and inventory in one place, with an automatic availability overview across all events. Time-slot-based services like speaker slots or forklifts run through a resource calendar. Your existing ERP is connected and extended, not replaced.
- Products & packages per event
- Inventory with automatic availability
- Resource calendar for time slots
- CAD object or color marker in the floor plan when booked
From first interest to rebooking
Four phases around one central deal. The phases are fixed; their order follows your process.
From first interest to rebooking
Four phases around one central deal. The phases are fixed; their order follows your process.
How the modules work together
One system, one data foundation, one login for your exhibitors
Booth position in the offer
Once an area is planned or assigned, exhibitors see their position in the floor plan right in the offer.
Booking opens the portal
With the booking confirmation, the exhibitor portal opens. Exhibitors complete tasks, upload documentation and book additional services in the shop.
Sales and planning connected
Inquiry, booth space and plan are all linked. Sold but not yet placed areas are assigned directly on the plan via drag and drop.
Floor plan duplication
Duplicate the previous year's floor plan into the new event, with spaces pre-reserved for returning exhibitors.
Foundation for all trade show features
Companies and people as contacts, plus leads and deals in pipelines with custom stages. Every booking, offer and booth space builds on this data.
Markers in the floor plan
Booked booth products appear as a CAD object or color on the booth space.
One system instead of system gaps
Acquisition, booking, preparation and rebooking run on one platform. You start with one module and add more as soon as you need them.
Faster deals
Offers with a visible booth position leave fewer questions open. The exhibitor sees their space and signs digitally.
Fewer questions
Tasks, bookings, shops and technical information are in one place. Exhibitors find answers themselves before they ask your team.
No system switch needed
Your existing CRM stays the leading system. Contacts and deals sync in both directions.
Demo
Book a no-obligation intro call
In a short intro call you'll receive trial access and can walk through a process live using one of your own events, with no commitment.
Scheduling via Cal.com
We use the external service Cal.com (a US-based provider) for online scheduling. A connection to Cal.com's servers, transmitting your IP address among other data, is only established once you activate it. For details, see our privacy policy.